Search, Match and Place
Quickly source the right candidates through accurately searching your own database, external sources, job boards or by seamlessly posting to your fully integrated, fully branded candidate website. Enhance and optimize the submission and interview experience for both candidates and clients. Our applicant tracking system lets you track and manage applicant, vacancy and documentation status with speed and efficiency, make placements and invoice all from the same solution. We give you the tools to effortlessly run your entire business processes within a single application.
We can offer:
- Search using keywords and/or Boolean
- Advanced filter operators such as equal to, not equal to, contains, starts with, greater than, less than, and does not contain
- Use Saved Searches (private or public), Favorite Searches, and Recent Searches
- Search results ranked by keyword count
- Cycle through candidates with Smart Review or Quick Review and quickly take action
- No data limitations – we search the entire database
- Mass actions on search results such as emailing and texting candidates
- Organize candidates into Hotbooks
- Compare multiple resumes simultaneously
- Ability to create applicants
- Candidates can be applicants to several jobs simultaneously
- Make a placement directly from a search
Job Board Search
Our fully integrated job board search is convenient and fast. We have embedded the world’s leading job board searching tool into our product, so your recruiters will not have to leave our application, and searches are fully automated, saving time and money.
We can offer:
- Search using keywords and/or Boolean
- Parse resumes in 32 different languages
- Extract competencies and level of experience
- Search multiple boards simultaneously and pull results into one list
- Job board searching seamlessly embedded within the TargetRecruit application
- No additional costs for searching free job boards
- Uses your existing subscriptions automatically
- Automatic population of search terms from your vacancy details
- Cross-system awareness – see which records are already in your TargetRecruit database
- Avoid unnecessary expense and duplicates by only importing the candidates you need
- Automated “Watchdog” feature to save/repeat a search and send new candidates as they are found
Job Management
Time-to-fill is critical in staffing and managing jobs is easy in TargetRecruit. Jobs can be entered manually or cloned. You can also intake jobs through our integration with Vendor Management Systems (VMS). Our powerful Auto Match feature will automatically match candidates to every new job that is created or entered into the system. Pay Packages can also be automatically sent to the right candidate as soon as a job is received.
- List of all Applicants, Interviews and Placements for a specific job
- Auto Match candidates to jobs based on user-defined criteria
- Post jobs to multiple external job boards simultaneously
- Post jobs to fully-branded candidate portal
- Multiple workflows with unlimited stages
- Different job record layouts based on specific industry
Job Board Posting
To beat your competition to that placement you need to be able to get the details of new vacancies published to your own website and preferred job boards effortlessly and quickly. Using an embedded integration with Idibu, a next-gen candidate attraction tool, TargetRecruit users can post jobs instantly without leaving their main application.
We can offer:
- Fully integrated job board posting to your own website and chosen job boards
- Manual or automatic selection of which jobs to post and where
- Integrated and secure management of login credentials, usage and spend by user
- Uses the TargetRecruit job description to reduce duplication of effort and errors
- Responses can be submitted from the job board directly or redirected via your website
- Source tracking of each individual response
- Reporting of spend, responses and conversion rates
- Automatic removal of expired or filled roles
Heat Maps
When trying to fill roles quickly but effectively it’s important to consider location in addition to the candidates’ skills and experience. Candidates may be more willing to take a local role or to travel further if the job location is close to easy transport links. Our Salesforce applicant tracking system’s HeatMap feature allows recruiters to view the location of candidates from a search result in map format, with additional color coding to show their suitability.
- Uses global mapping to work anywhere in the world
- Color coding shows suitability of candidate based on credentials or onboarding status
- Pop-up preview displays key data on each candidate without having to open the record
- Highlights commuting and transport link options
- Can show vacancies in relation to a candidate, or candidates in relation to a vacancy
- Allows in-line approval, rejection or saving to speed up the shortlisting process
Candidate Presentations and Branding
We understand that the presentation of candidate submissions is a vital tool to help sell not just the candidate but also your brand and values. The layout of resumes varies enormously, so it is invaluable to your busy clients to have the information they need laid out in a clear, consistent and concise format.
We can offer sophisticated resume presentation tools that offer the following advantages:
- Removal of personal information
- Branded presentation of all submissions
- Personalized introduction and/or overview of relevance
- Uniform presentation of key data
- Automatic inclusion of terms and conditions
- Support for volume/mass submissions
- Secure controls over document viewing/downloading
- Visibility and notifications of views
- Online feedback and approval/rejection
Credentialing
Your reputation hinges on trust, knowing that the candidates you place have the qualifications, accreditations and certifications they need to work effectively and safely. But acquiring this information can be a slow, expensive and laborious process. Our applicant tracking system software provides the tools to gather this information digitally from the candidate and relevant external sources seamlessly and rapidly, reducing the time and cost overhead of your onboarding process.
We provide:
- Customizable questionnaires to filter out unsuitable applicants
- Immediate uploading of documentation via our secure portal
- Secure online verification of background checks, drug testing, education and employment
- Seamless integration with online skills testing
- Industry standard encryption of sensitive personal information and restricted access
- Credential/compliance packs that can be submitted to clients
- Automated matching based on months/years’ experience not just keywords
- Visual representation of candidate onboarding/compliance status via heatmaps
- Integration with Docusign providing e-signatures for sensitive information
E-Signatures
With the move to mobile working across numerous locations, and the need to expedite formal contract arrangements to enable immediate starts for urgent placements, our e-signature capability allows all documents to be electronically confirmed in minutes, wherever the relevant parties may be based. Key features include:
- Instant secure document signature from any location
- Complete complex legal formalities in minutes
- Works across multiple platforms and devices
- Legally binding, using industry standard providers
- Revision history and amendments can be tracked
- Simple to configure and deploy
Flexible Workflows
Lean, agile businesses need efficient and dynamic workflows to streamline and automate their processes at every level. While most applicant tracking systems will have standard workflows to drive key elements of the vacancy to placement lifecycle, most agencies will have their own unique take on these processes that are specific to their industry and help to establish and maintain their competitive advantage. This is where the uniquely configurable nature of the Salesforce / TargetRecruit platform excels.
Build custom workflows and triggers to automate any process:
- Triggers can activate when any field or record changes
- Processes can validate, amend, create or export data
- Supports simple and complex IFTTT logic (If This, Then That)
- Uses the TargetRecruit job description to reduce duplication of effort and errors
- Configurable using clicks not code
- Process builder supports graphical representation of workflows, with drag and drop capability
Email Integration
Inevitably your consultants will spend much of their day working in their email client (whether it be Outlook or Gmail) communicating with candidates and clients. However, it is easy for much of that vital relationship information to be lost if your users have to remember to manually tag emails as they send or receive them. We can offer a fully integrated solution to ensure the following:
- All inbound and outbound emails are tagged automatically
- Opens/views are visible on outbound messaging
- Personalization and automation of outbound messaging using templates and workflows
- Compliance with GDPR, CCPA and similar legislative requirements for data protection/privacy
- Visibility into TargetRecruit / Salesforce from within your email client (Outlook/Gmail); the corresponding record is identified by the email address of the currently viewed message
- Access to view, amend and create the record linked to the email you are viewing and to run workflows without leaving your email
- Options to drag and drop attachments for Resumes and Job Descriptions directly into the records or parsing engine
- Prompts to automatically create and update contact details from the email via integration with Ebsta
