The requirements of healthcare staffing often add an additional layer of detail and complexity to the standard recruitment process. Candidates must be screened more carefully to ensure that their credentials are valid and current, and the fulfillment of placements is often more complex and urgent than other sectors.
Over the past 10 years, TargetRecruit has developed and enhanced a variant of our standard staffing solution to meet the exact needs of healthcare recruiters, with a sophisticated tool incorporating their very specific requirements as standard yet maintaining our unique ability to configure our solution for an even better fit.
Travel nurse, Per Diem, Locums or Allied, we have you covered.
Our Healthcare Customers
CRM
We provide you with a 360-degree view of your customer and candidate relationships. Our CRM will help you measure the success of sales and marketing efforts from lead to opportunity to placement. And we can auto-convert new business to job orders to ensure the fastest possible placements.
Our market-leading CRM capabilities include:
- Lead management (including source) with or without client name
- Opportunity creation with configurable minimum criteria
- Full tracking of opportunity status and progress
- Kanban and other graphical tools to manage the process
- Full reporting of opportunity management
- Instant conversion of won opportunities to live vacancies with no rekeying
- Mass email capability to candidates/clients
- Tracking of reads/opens of outbound mail
- Automated tagging of all activity to the relevant records
- List Management
- Task and Event Management
- Manage all actions from a 360-degree view by unifying email, phone, social, and Chatter on one record
Job Management
Time-to-fill is critical in staffing and managing jobs is easy in TargetRecruit. Jobs can be entered manually or cloned. You can also intake jobs through our integration with Vendor Management Systems (VMS). Our powerful Auto Match feature will automatically match candidates to every new job that is created or entered into the system. Pay Packages can also be automatically sent to the right candidate as soon as a job is received.
- List of all Applicants, Interviews and Placements for a specific job
- Auto Match candidates to jobs based on user-defined criteria
- Post jobs to multiple external job boards simultaneously
- Post jobs to fully-branded candidate portal
- Multiple workflows with unlimited stages
- Different job record layouts based on specific industry
Search, Match and Place
Quickly source the right candidates through accurately searching your own database, external sources, job boards or by seamlessly posting to your fully integrated, fully branded candidate website. Enhance and optimize the submission and interview experience for both candidates and clients. Track and manage applicant, vacancy and documentation status with speed and efficiency, make placements and invoice all from the same solution. We give you the tools to effortlessly run your entire business processes within a single application.
- Search using keywords and/or Boolean
- Advanced filter operators such as equal to, not equal to, contains, starts with, greater than, less than, and does not contain
- Use Saved Searches (private or public), Favorite Searches, and Recent Searches
- Search results ranked by keyword count
- Cycle through candidates with Smart Review or Quick Review and quickly take action
- No data limitations – we search the entire database
- Mass actions on search results such as emailing and texting candidates
- Organize candidates into Hotbooks
- Compare multiple resumes simultaneously
- Ability to create applicants
- Candidates can be applicants to several jobs simultaneously
- Make a placement directly from a search
Deal Sheets
When working with healthcare providers and professionals, calculation of rates can be complex. Recruiters need to be able to dynamically confirm rates for both candidates and clients on the fly while adhering to contractual rates and maintaining margins. Our Deal Sheets fulfills this exact requirement, allowing recruiters to easily perform the complex mathematical calculations needed to determine rates and margins in real time:
- Calculate pay rate from bill rate and vice versa
- Calculate pay or bill rate from desired/mandatory margin
- Calculate overall profit/revenue based on length of booking
- Burden calculations ($ and/or %) configurable to support state/local legislation
- Supports travel allowance, expenses, and other variables
- Integrates with the GSA database
- Email beautiful pay packages to candidates
Candidate Presentation
Present your candidates in the best possible light. Our tools for candidate presentation allow you to build attractive profiles, dramatically increasing your placement rate. We make it easy to arrange all documentation and customize documents to paint a picture of your candidate nobody else can.
- Fully branded presentation including custom header, footer, and company logo
- Unlimited number of cover pages that auto-update from fields in TargetRecruit
- Customized cover letters
- Control selecting and arranging essentials like education, references, and employment history
- Include credentials, background checks, and skills checklist information – all the ingredients for the perfect profile
- Reduce manual entry and increase speed-to-market
Credentialing
Your reputation hinges on trust, knowing that the candidates you place have the qualifications, accreditations and certifications they need to work effectively and safely. But acquiring this information can be a slow, expensive and laborious process. We provide the tools to gather this information digitally from the candidate and relevant external sources seamlessly and rapidly, reducing the time and cost overhead of your onboarding process. We provide:
- Customizable questionnaires to filter out unsuitable applicants
- Immediate uploading of documentation via our secure portal
- Secure online verification of background checks, drug testing, education and employment
- Seamless integration with online skills testing
- Industry standard encryption of sensitive personal information and restricted access
- Credential/compliance packs that can be submitted to clients
- Automated matching based on months/years’ experience not just keywords
- Visual representation of candidate onboarding/compliance status via heatmaps
- Integration with Docusign providing e-signatures for sensitive information
Middle Office
We deliver streamlined back-end processes that free you up to spend more time doing what you do best.
- Seamless integration of time capture and authorization based on real-time placement information
- Secure portals for candidates and clients to add/update/approve time capture
- Secure entry and encryption of sensitive personal information (bank/payroll details)
- Automated capture and calculation of overtime/expenses
- Sophisticated configuration options for state or country specific rules
- Automated invoicing based on approved time capture
- Self-billing for contractors/Ltd companies
- Full visibility (where allowed) for relevant users of hours worked/invoicing
- Full reporting including missing timesheets
- Integrated exports to payroll and GL solutions.
Portals
Candidates want to be able to register and apply for jobs from their devices, view the status of previous applications and log time without having to contact a consultant. This also frees up admin time for your teams if candidates can register and update information themselves in real time. Clients want to submit vacancies, view shortlists, and approve time whenever and wherever they may be.
All of this is possible via our suite of portals which offer the following features:
- Secure data entry with access at any time and from any device
- Fully configurable to capture or display the data that matters to you
- Can be branded to match your corporate website and integrated seamlessly with existing content
- Candidates can register, update details, provide GDPR consent, update availability and log time
- Clients can register, submit vacancies, view shortlisted candidates, approve time and view invoices
- Contractors can submit work hours and expenses
- Hiring managers can accept or reject submissions
Reporting and Dashboards
Access to accurate and timely management information is essential for managers at all levels to run your business successfully. With many systems, the reporting/BI functionality is an expensive add-on that may also require extensive training and/or programming skills in order to deliver the full potential. TargetRecruit uses the incredibly powerful native Salesforce reporting tools, which enable users at all levels to create scheduled or ad-hoc reporting without the need for any specialized knowledge. This offers many practical advantages over other proprietary solutions including:
- The ability for all users to create and modify reports and dashboards as required (with restrictions if needed)
- Reports automatically have access to all standard and custom fields (even those you add yourself)
- A completely “Point and Click” interface – no coding required
- A drill down capability to the underlying data can be embedded in all dashboards/reports
- Instantly convert reports to charts and dashboards
- Instantly convert reports to charts and dashboards
- Reports can be scheduled and delivered by email to non-TargetRecruit users (e.g. leadership)
- Support for individual, team and company-wide metrics
- Access to free online training resources via Trailhead
- Automatically supports any data partitioning rules (users only see the data they are allowed access to)
- Supports accounting concepts – fiscal quarters and years
- Reports can be user-specific and linked to user profiles, so your staff only see the information relevant to their job role
- Mini-reports or graphical dashboard components can be embedded within records and refreshed on opening (e.g. days since last job, number of jobs open, etc.)
Our Healthcare Integrations
ALL IN ONE PLATFORM
We are native to Salesforce
TargetRecruit brings you all the benefits of a fully integrated, single source enterprise ATS solution on the world’s most flexible and powerful platform.
Mundane processes have been automated or eliminated, and staff and management have real-time access to important information. We are a much stronger and smarter company as a result of the implementation of TargetRecruit.
Watch Video
